[Asis-l] 3 Day Course in Document Imaging and Document Management: Fall 2004, Winter 2005

Steve Gilheany stevegilheany at worldnet.att.net
Tue Sep 14 03:25:13 EDT 2004

3 Day Course in Document Imaging and Document Management: 
Fall 2004, Winter 2005

All of the printed class materials are available free on the Internet for
those who cannot attend the class:
[http://www.archivebuilders.com/whitepapers/index.html] Also available as a
customized, on-site course.  All of the materials can be downloaded with a
single click and then printed with a single click.  The materials are in a
full text searchable PDF file.  All acronyms are spelled out.  You can also
download the materials as native Microsoft Office files so that you can
incorporate these materials in your presentations, publications, or papers.

The in-person course is free to graduate students in library science, to
persons traveling from Africa, and to the native peoples of the United
States, Canada, Australia, and New Zealand - please ask for a scholarship
request review.

The Next Two Courses:

Three days (Fall 2004): Friday, November 5, 2004, 8:00 AM to 5:00 PM,
Saturday, November 6, 2004, 8:00 AM to 5:00 PM, and Sunday, November 7,
2004, 9:00 AM to 5:00 PM at the downtown Los Angeles, Conference Center at
Cathedral Plaza, Conference Room 5, at 555 West Temple St., Los Angeles, CA
90012, (213) 680-5273.  Slight changes to the beginning and ending times may
be made. Please see below for a detailed course description.

Same 3 day schedule starting Friday, January 28, 2005 (Winter 2005).

Please see the website for the course description, location, and nearby
hotels.    The class description is at


This course is for managers who have been assigned to manage a document
imaging system, and must start immediately, but can spend three days to
study the subject and its background.  This course is designed to assist
managers to be more effective in bringing the immediate and long term
benefits of document imaging and document management to their organizations
and to their organizations' clients, customers, and constituents.  Students
will gain an understanding of how document imaging can be used and managed
in both small and large-scale organizations.  Document imaging is the
process of taking documents out of file cabinets, and off shelves, and
storing them in a computer.  This course provides an understanding of the
details that there is often no time to review in the rush to implement a
system.  The course content is intended to be useful to students in their
professional work for twenty years into the future and is also intended to
be useful for planning to preserve digital documents forever.  The course
may be too broad for those students seeking to learn a specific software
application.  Students will learn about the technology of scanning,
importing, transmitting, organizing, indexing, storing, protecting,
searching, retrieving, viewing, printing, preserving, and authenticating
documents for document imaging systems, and archives.  Image and document
formats, metadata, XML (eXtensible Markup Language), multimedia, rich text,
PDF (Portable Document Format), GIS (Geographic Information Systems), CAD
(Computer Aided Design), VR (Virtual Reality) and GPS (Global Positioning
System) indices, image enabled databases, data visualization, finite element
analysis models, animations, molecular models, RAM (Random Access Memory)
based SQL (Structured Query Language) databases, knowledge management, data
warehousing, records inventories, retention schedules, black and white,
grayscale, and color scanning, OCR (Optical Character Recognition),
multispectral imaging, audio and video digitizing, destructive (lossy) and
non-destructive (lossless) compression, digital signatures and seals,
encryption, the three components of vision: resolution, color, and motion,
the imaging technology of continuous tone, halftoning, dithering, and
pixels, RAID (Redundant Array of Inexpensive Disks) fault tolerance, ECCs
(Error Correcting Codes for RAID, CD, and DVD), and mirrored site disaster
planning will be discussed.  System design issues in hardware, software,
networking, ergonomics, and workflow will be covered.  Emerging technologies
such as the DVD Digital Video Disc, HDTV (High Definition TV), and very high
speed Internet, intranet, and extranet links, Internet protocol stacks, and
Internet 2 will be presented.  The course will include the DVD's role in
completing the convergence of the PC and television, the convergence of
telephony, cable, and the Internet, the merging of home and office, the
merging of business and entertainment, and the management of the resulting
document types.  Can everything be digitized?  The course follows
Shakespeare through being (or not to be), love, wisdom, knowledge,
information, data, bits, and discernable differences (optical disc pits).
Many professionals including records managers, librarians, and archivists
work with document management issues every day.  While not limited to these
professionals, this course builds on the broad range of tools and techniques
that exist in these professions. The class content is designed so that
students can benefit from each part of the class without fully understanding
every technical detail presented.  This course is designed for non-technical
professionals.  Several system designs will be done based on system
requirements provided by the students.  System designs are done to provide
an understanding of the design process, not to provide guaranteed solutions
to specific problems.  There is no hands-on use of scanning equipment.  The
course is designed to improve the ability of non-technical managers to
participate in, and to direct, technical discussions. Instructional
techniques include storytelling, iconic objects, and videos.  There will be
a visit to a working records center and archive.  Interaction between
students is considered an important part of the learning experience.

The course covers a wide variety of materials and provides a foundation for
understanding the many types of document management.  However, some people
might find the materials presented too broad for their purposes. If, in the
course materials, you find a single area of great interest to you, but you
have no interest in the other topics, it might be better if you included
just a portion of the class in a self-study plan.  Because the technology
continues to evolve rapidly, and the spread of technology is also occurring
rapidly, the course continues to evolve and is different each time it is

Instructor:  SteveGilheany at ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), California Adult
Education teaching credential, Sr. Systems Engineer, 20 years of experience
in digital document imaging.

These courses are presented in English.  Enrollment is limited.  Please call
+1 (310) 937-7000 for questions about the course.  All enrollments are on a
space available basis, with consent of the instructor.  The cost of the
course is USD $675.00, includes a printed copy of the course materials, and
is fully transferable to another person or to a future course.  Satisfaction
guarantee: a full refund will be made to attendees up to two weeks following
the end of the course.  The course fee includes unlimited attendance at
future classes for review and refresh of the material covered.  The course
carries no credit.  It is suggested that students submit the course
materials for continuing education credit review by their professional
organizations.  Students are encouraged to read the course materials and to
speak with the instructor to determine if the course will be suitable for
their purposes.  Archive Builders disclaims all responsibility beyond the
presentation of the course materials.

Because there is no charge for making a room reservation, and room costs
increase when availability is limited, students are encouraged to make
reservations as early as possible.  The course materials are updated from
time to time, please check the version numbers.  Please check the website
for information on nearby hotels:

The instructor has taught classes similar to this course to document imaging
users and managers, in legal records management, to librarians and
archivists, and to various industry groups.  He has worked in digital
document management and document imaging for twenty years.  His experience
in the application of document management and document imaging in industry
includes:  aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local government,
civil engineering, utilities, entertainment, commercial records centers,
archives, non-profit development, education, and administrative,
engineering, production, legal, and medical records management.  At the same
time, he has worked in product management for hypertext, for windows based
user interface systems, for computer displays, for engineering drawing,
letter size, microform, and color scanning, and for xerographic,
photographic, newspaper, engineering drawing, and color printing.

The following is an example of the course materials available at
[http://www.ArchiveBuilders.com/whitepapers/index.html]. There are also
several papers that describe various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) 
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000 MBytes = 1
GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) = 
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes 
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte

Steve Gilheany, CRM, CDIA
Contact:  SteveGilheany at ArchiveBuilders.com 
http://www.ArchiveBuilders.com  (310) 937-7000

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