[Asis-l] 3 Day Course in Document Imaging and Document Management: Spring 2004, Early Summer 2004, Late Summer 2004

Steve Gilheany stevegilheany at worldnet.att.net
Tue Feb 24 03:36:18 EST 2004

3 Day Course in Document Imaging and Document Management: 
Spring 2004, Early Summer 2004, Late Summer 2004

All of the printed class materials are available free on the Internet
for those who cannot attend the class:
[http://www.archivebuilders.com/whitepapers/index.html]  Also available
as a customized, on-site course.  All of the materials can be downloaded
with a single click and then printed with a single click.  The materials
are in a full text searchable PDF file.  All acronyms are spelled out.
You can also download the materials as native Microsoft Office files so
that you can incorporate these materials in your presentations,
publications, or papers.

The in-person course is free to graduate students in library science, to
persons traveling from Africa, and to the native peoples of the United
States, Canada, Australia, and New Zealand - please ask for a
scholarship request review.

The Next Three Courses:

Three days, Spring 2004 (Weekend): Friday, April 16, 2004, 8:00 AM to
5:00 PM, Saturday, April 17, 2004, 8:00 AM to 5:00 PM, and Sunday, April
18, 2004, 9:00 AM to 5:00 PM at the downtown Los Angeles, Conference
Center at Cathedral Plaza, Conference Room 5, at 555 West Temple St.,
Los Angeles, CA 90012, (213) 680-5273. There will also be an optional
free visit to an archives and records center on Monday, April 19, 2004,
8:00 AM to 10:00 AM and 11:00 AM to 1:00 PM. Slight changes to the
beginning and ending times may be made. Please see below for a detailed
course description.

Same 3 day schedule (and optional archives visit on Monday) starting
Friday, June 11, 2004 (Early Summer), and Friday, August 27, 2004 (Late

Please see the website for the course description, location, and nearby
hotels.    The class description is at


This course is for managers who have been assigned to manage a document
imaging system, and must start immediately, but can spend three days to
study the subject and its background.  This course is designed to assist
managers to be more effective in bringing the immediate and long term
benefits of document imaging and document management to their
organizations and to their organizations' clients, customers, and
constituents.  Students will gain an understanding of how document
imaging can be used and managed in both small and large-scale
organizations.  Document imaging is the process of taking documents out
of file cabinets, and off shelves, and storing them in a computer.  This
course provides an understanding of the details that there is often no
time to review in the rush to implement a system.  The course content is
intended to be useful to students in their professional work for twenty
years into the future and is also intended to be useful for planning to
preserve digital documents forever.  The course may be too broad for
those students seeking to learn a specific software application.
Students will learn about the technology of scanning, importing,
transmitting, organizing, indexing, storing, protecting, searching,
retrieving, viewing, printing, preserving, and authenticating documents
for document imaging systems, and archives.  Image and document formats,
metadata, XML (eXtensible Markup Language), multimedia, rich text, PDF
(Portable Document Format), GIS (Geographic Information Systems), CAD
(Computer Aided Design), VR (Virtual Reality) and GPS (Global
Positioning System) indices, image enabled databases, data
visualization, finite element analysis models, animations, molecular
models, RAM (Random Access Memory) based SQL (Structured Query Language)
databases, knowledge management, data warehousing, records inventories,
retention schedules, black and white, grayscale, and color scanning, OCR
(Optical Character Recognition), multispectral imaging, audio and video
digitizing, destructive (lossy) and non-destructive (lossless)
compression, digital signatures and seals, encryption, the three
components of vision: resolution, color, and motion, the imaging
technology of continuous tone, halftoning, dithering, and pixels, RAID
(Redundant Array of Inexpensive Disks) fault tolerance, ECCs (Error
Correcting Codes for RAID, CD, and DVD), and mirrored site disaster
planning will be discussed.  System design issues in hardware, software,
networking, ergonomics, and workflow will be covered.  Emerging
technologies such as the DVD Digital Video Disc, HDTV (High Definition
TV), and very high speed Internet, intranet, and extranet links,
Internet protocol stacks, and Internet 2 will be presented.  The course
will include the DVD's role in completing the convergence of the PC and
television, the convergence of telephony, cable, and the Internet, the
merging of home and office, the merging of business and entertainment,
and the management of the resulting document types.  Can everything be
digitized?  The course follows Shakespeare through being (or not to be),
love, wisdom, knowledge, information, data, bits, and discernable
differences (optical disc pits).  Many professionals including records
managers, librarians, and archivists work with document management
issues every day.  While not limited to these professionals, this course
builds on the broad range of tools and techniques that exist in these
professions. The class content is designed so that students can benefit
from each part of the class without fully understanding every technical
detail presented.  This course is designed for non-technical
professionals.  Several system designs will be done based on system
requirements provided by the students.  System designs are done to
provide an understanding of the design process, not to provide
guaranteed solutions to specific problems.  There is no hands-on use of
scanning equipment.  The course is designed to improve the ability of
non-technical managers to participate in, and to direct, technical
discussions. Instructional techniques include storytelling, iconic
objects, and videos.  Interaction between students is considered an
important part of the learning experience.

The course covers a wide variety of materials and provides a foundation
for understanding the many types of document management.  However, some
people might find the materials presented too broad for their purposes.
If, in the course materials, you find a single area of great interest to
you, but you have no interest in the other topics, it might be better if
you included just a portion of the class in a self-study plan.  Because
the technology continues to evolve rapidly, and the spread of technology
is also occurring rapidly, the course continues to evolve and is
different each time it is taught.

Instructor:  SteveGilheany at ArchiveBuilders.com, BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), Sr. Systems
Engineer, 20 years of experience in digital document imaging.

These courses are presented in English.  Enrollment is limited.  Please
call +1 (310) 937-7000 for questions about the course.  All enrollments
are on a space available basis, with consent of the instructor.  The
cost of the course is USD $675.00, includes a printed copy of the course
materials, and is fully transferable to another person or to a future
course.  Satisfaction guarantee: a full refund will be made to attendees
up to two weeks following the end of the course.  The course fee
includes unlimited attendance at future classes for review and refresh
of the material covered.  The course carries no credit.  It is suggested
that students submit the course materials for continuing education
credit review by their professional organizations.  Students are
encouraged to read the course materials and to speak with the instructor
to determine if the course will be suitable for their purposes.  Archive
Builders disclaims all responsibility beyond the presentation of the
course materials.  

Because there is no charge for making a room reservation, and room costs
increase when availability is limited, students are encouraged to make
reservations as early as possible.  The course materials are updated
from time to time, please check the version numbers.  Please check the
website for information on nearby hotels:

The instructor has taught classes similar to this course to document
imaging users and managers, in legal records management, to librarians
and archivists, and to various industry groups.  He has worked in
digital document management and document imaging for twenty years.  His
experience in the application of document management and document
imaging in industry includes:  aerospace, banking, manufacturing,
natural resources, petroleum refining, transportation, energy, federal,
state, and local government, civil engineering, utilities,
entertainment, commercial records centers, archives, non-profit
development, education, and administrative, engineering, production,
legal, and medical records management.  At the same time, he has worked
in product management for hypertext, for windows based user interface
systems, for computer displays, for engineering drawing, letter size,
microform, and color scanning, and for xerographic, photographic,
newspaper, engineering drawing, and color printing.

In addition, the instructor has nine years of experience in data center
operations and database and computer communications systems design,
programming, testing, and software configuration management.  He has an
MLS Specialization in Information Science and an MBA with a
concentration in Computer and Information Systems from UCLA, a
California Adult Education teaching credential, and a BA in Computer
Science from the University of Wisconsin at Madison.  His industry
certifications include:  the CDIA (Certified Document Imaging System
Architect), the AIIM Master, and AIIM Laureate, of Information
Technologies (from AIIM International, the Association of Information
and Image Management, [http://www.AIIM.org]), and the CRM (Certified
Records Manager) (from the ICRM, the Institute of Certified Records
Managers, an affiliate of ARMA International, the Association of Records
Managers and Administrators, [http://www.ARMA.org]).

The following is an example of the course materials available at
[http://www.ArchiveBuilders.com/whitepapers/index.html]. There are also
several papers that describe various document management topics in

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte) 
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes
(MByte) = 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000
MBytes = 1 GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) = 
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes 
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte

Steve Gilheany, CRM, CDIA
Contact:  SteveGilheany at ArchiveBuilders.com 
(310) 937-7000

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